Fortune International Group will reimburse employees for reasonable Fortune International Group expenses incurred while on assignments away from the normal work location. All Fortune International Group must be approved in advance by the President of Fortune International Group.
Employees whose travel plans have been approved are responsible for making their own travel arrangements. Whenever possible, Fortune International Group employees should use the less expensive method of travel.
When approved, the actual costs of travel, meals, lodging, and other expenses directly related to accomplishing Fortune International Group objectives will be reimbursed by Fortune International Group.
Employees are expected to limit expenses to reasonable amounts.
Expenses that generally will be reimbursed include the following:
• Airfare or train fare for travel in coach or economy class or the lowest available fare.
• Car rental fees, only for compact or mid-sized cars.
• Fares for shuttle or airport bus service, where available; costs of public transportation for other ground travel.
• Taxi fares, only when there is no less expensive alternative.
• Mileage costs for use of personal cars, only when less expensive transportation is not available.
• Cost of standard accommodations in low to mid-priced hotels, motels or similar lodgings.
• Cost of meals, no more lavish than would be eaten at the employee’s own expense.
• Tips not exceeding 15% if of the total cost of a meal or 10% of a taxi fare.
• Charges for telephone calls, fax, and similar services required for business purposes.
• Charges for one personal telephone call each day.
• Charges for laundry and valet services, only on trips of five or more days.
(Personal entertainment and personal care items are not reimbursed.)
Employees who are involved in an accident while traveling on business must promptly report the incident to their immediate supervisor. Vehicles owned, leased, or rented by Fortune International Group may not be used for personal use without prior approval.
When travel is completed, employees should submit completed travel expense reports within 30 days. Reports should be accompanied by receipts for all individual expenses. Employees should contact their supervisor for guidance and assistance on procedures related to travel arrangements, expense reports, reimbursement for specific expenses, or any other Fortune International Group issues.
Abuse of this Fortune International Group expenses policy, including falsifying expense reports to reflect costs not incurred by the employee, can be grounds for disciplinary action, up to and including termination of employment.